A project report on Six sigma for filmmaking process

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This is my MBA six sigma Project. I am a film maker and Six Sigma Professional. Tried to apply Lean and Six Sigma technique to film making process. Applied it on one of my short film Dand. The penalty Watch it at - https://youtu.be/lQvtwG5Cm_g
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  • 1. A PROJECT REPORT ON APPLYING LEAN AND SIX SIGMA APPROACH FOR FILM MAKING PROCESS TO REDUCE EFFORTS AND COST Submitted By: Sachin Pandit MBA – Media & Entertainment IVth Semester – Oct 2015 Register Number: 14297603 BHARATHIDASAN UNIVERSITY
  • 2. Table of Contents • Declaration • Certificate from company • Background and objective • Company profile • Problem statement • Project benefits and expected outcome • Research methodology • Process flow diagram
  • 3. Table of Contents…cont.. • Stakeholder matrix • Cause and Effect matrix • Failure mode effect analysis • Critical inputs • Conclusion and redesigned process • Usage • References
  • 4. Declaration I, Mr. Sachin Pandit hereby declare that this project report is the record of authentic work carried out by me during the period from Aug 2015 Oct 2015 to and has not been submitted to any other University or Institute for the award of any degree / diploma etc. Signature Sachin Pandit Date – 23-Oct-2015
  • 5. Certificate
  • 6. Background and objective Film making is a costly affair. There is no direct formula for success of the film. Success can be measured in terms of appreciation and in terms of Box Office collection. In regional film industry there is a constraint on viewers, which is limited to urban and rural area of particular region. To make the film business profitable is has become necessary to produce the film within budget and cut the unnecessary costs. Lean and Six Sigma are proven methodologies for waste elimination and process improvement with reducing the variation. I am practicing Six Sigma since last 6 years and into film making business. I thought of applying the Lean and Six Sigma knowledge to Film making process and laydown some rules which will help producers, film makers to control their cost, select correct resources and so on. In this project I will apply this methodology for film making process of Marathi Cinema
  • 7. Company Profile Vedarth Creations is an arm of Innovact Solutions which is focused on Film Making. The team ‘Vedarth Creations’ have all capabilities required for Film making, which includes Scripting, Direction, Production, Music, Editing, and special effects. Since 2012 this team has worked on various projects that includes short films, Educational Films and Advertisements. The Team is focused on continuous learning while enjoying each creative project and developing good relations within the Film and Television Industry as we believe that Film Production is a collaborative field and need value add from each department and every possible expert in the field..
  • 8. Problem Statement • List down the critical factors affecting cost and efforts • Create defined process for various stages of the film making • Understand probable failure mode and define probable control plans • Reduced cost for filmmaking Redesign the filmmaking process for Marathi cinema applying lean and six sigma approach to reduce the cost and efforts by 25% without affecting creative liberty and quality of the product Benefits Expected Outcome • List of Critical factors affecting cost of the filmmaking • Re-designed process • FMEA (Failure Mode Effect Analysis) template • Various checklists
  • 9. Research Methodology - Approach Lean : Lean is a systematic approach of eliminating waste so every step adds value for the Customer, In this project we will use waste elimination technique of lean methodology which will affect • Cost • Quality • Delivery Six Sigma : Six sigma is process improvement methodology which helps to reduce variation , We will be using various tools which gets used six sigma methodology for process improvement. We will be using DMAIC – Re- design methodology • Define • Measure • Analyze • Improve • Control
  • 10. Process Flow Diagram 50 K Process map Inputs (Xs) Outputs (Ys) C/U/S Script Film for distribution Screenplay Cost incurred for the film Locations Shooting Resources Creative Team Finance Film Making Process Film Making Process 5 K Process map Inputs (Xs) Process Outputs (Ys) C/U/S Availability of saleable Idea, Story Story Skill of the Writer Tentative Budget Availability of Funds/Producer Funds Availability of budget components/template Correctness of estimation Film making Knowledge Screen play Availability of Execution plan Shooting /Production plan (Elaborated) Skill of Screenplay writer Identified Cast and Crew members Skill of story boarding artist Identified distribution channel correctness location hunting process Identified marketing strategy availability of technological information identified locations Skills of Director Accurate Budget estimation Skill of Executive Producer Availability of team Skill/Eligibility of distributor Quality of Camera availability of cast and crew members Raw shooting footage funds Review comments skill of Assistant directors Skill of director efficiency of executive producer availability of location and permissions Film Making Process Design Pre-Production Production (Shooting) Transfer to C&E Delete Input (x) Inputs (Xs) Process Outputs (Ys) C/U/S Availability of saleable Idea, Story Story Skill of the Writer Tentative Budget Availability of Funds/Producer Funds Availability of budget components/template Correctness of estimation Film making Knowledge Screen play Availability of Execution plan Shooting /Production plan (Elaborated) Skill of Screenplay writer Identified Cast and Crew members Skill of story boarding artist Identified distribution channel correctness location hunting process Identified marketing strategy availability of technological information identified locations Skills of Director Accurate Budget estimation Skill of Executive Producer Availability of team Skill/Eligibility of distributor Quality of Camera availability of cast and crew members Raw shooting footage funds Review comments skill of Assistant directors Skill of director efficiency of executive producer availability of location and permissions Film Making Process Design Pre-Production Production (Shooting) Transfer to C&E Delete Input (x)
  • 11. Cause and Effect Matrix 100 Rating of Importance to Customer 10 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Process Step Process Inputs Filmfor distribution Costincurred forthefilm Total Design Skill of the Writer 9 9 171 Design Availability of Funds/Producer 9 9 171 Design Funds 9 9 171 Design Film making Knowledge 9 9 171 Design Availability of Execution plan 9 9 171 Pre-Production Skill of Screenplay writer 9 9 171 Pre-Porduction Skills of Director 9 9 171 Pre-Porduction Availability of team 9 9 171 Production (Shooting) funds 9 9 171 Production (Shooting) Skill of director 9 9 171 Production (Shooting) efficiency of executive producer 9 9 171 Design Availibility of saleable Idea,Story 9 3 117 Post-Production (First Print) Skill of editor 9 3 117 Pre-Porduction correctness location hunting process 3 9 111 Enter C&E Break Point: Cause and Effect Matrix Sort & Move To FMEA Sort C & E Matrix
  • 12. Failure Mode Effect Analysis C&E Break Point 220 Process or Product Name: Prepared by: Narendra Page of Responsible: FMEA Date (Orig): #### (Rev): Process Step Key Process Input Failure Modes - What can go wrong? EFFECTS CORRRECTED S E V Causes O C C Current Process Controls - Detection D E T R P N Actions Recommended Design Availability of Execution plan unrealistic plan Efforts and Cost overrun 10 process not available 10 7 700 Have a checklist, what should be included in Plan, Establish review mechanism, Have realistic check Pre-Production Skill of Screenplay writer Efforts and Cost overrun 9 Locations and shooting cost not properly thought upon 7 8 504 Have a checklist , waste elimination mechanism Production (Shooting) efficiency of executive producer Crew looses interest 8 Producer / director not enquired about EP 8 7 448 Set a process of EP enquiry , (call peviously worked director, Check for his history records) Pre-Production Skill of Screenplay writer Financial Knowledge is missing Efforts and Cost overrun 9 Costly scenes 6 7 378 Arrange Financial management sessions Pre-Production Skills of Director Efforts and Cost overrun 9 Lack of film making knowledge 5 7 315 Arrange film making training sessions Pre-Production Skills of Director Unskilled Director Not able to manage the crew 7 Lack of experience 7 6 294 Arrange management training sessions Design Availability of Execution plan Incorrect plan Efforts and Cost overrun 10 Lack of knowledge 4 7 280 Have a checklist, what should be included in Plan, Establish review mechanism, Have realistic check 31-Aug-10 Film Making process Narendra Singh Process/Product Failure Modes and Effects Analysis (FMEA)Sort FMEA Print FMEAAdd Row
  • 13. Overall Process * Courtesy – CANAL+
  • 14. Stakeholders Involved in process Writer writes a script Producer, Investor, Film company buys the right to make a move Screenplay writer converts idea/script into screen play Director, Producer, Editor, Art director, Cinematographer , Production designer meet and decide next action plan Storyboard maker illustrates the screen play in pictures (detailed() Other crew members like costume designer, location manager, dance director, music director, assistant directors get involved Casting agency's help to identify , manage auditions and negotiate the cast for the film Proceeds for other logistics like locations, hiring other crew , equipment's etc. Director oversees everything and work with producer and cinematographer turns story board into series of shots Production design and creative team work on look and feel of cat and locations Cinematographer takes control of camera and light related work and help the planning Make up artists , costume designer, art directors work together with artists and director and design accordingly Actual shooting happens – Executive Producer makes sure everything is according to plan Editor gets raw footage and along with cinematographer and director he prepare rough cut film DI artists, VFX team work for next processing Music director gets locked version of film for background score Sound engineers and editor work to make final print of the film After post processing film gets handed over for marketing and distribution Stakeholders controlling cost Writer Screenplay writer Executive Producer Director Cinematographer Assistant Director
  • 15. Critical factors affecting COST and EFFORT • Skill of Screenplay writer • Availability of Execution plan • efficiency of executive producer • Skills of Director • Skill of Assistant directors • Film making Knowledge before starting the film • Use of digital techniques in film making • Ability to identify the value added and not value added scenes • Clarity about budget of the film to entire crew members • Availability of checklist during pre-pod and post-production
  • 16. Key process changes suggested ** Changes Marked with Shading
  • 17. The Seven Forms of Waste needs to be taken care while film making • overproduction (shooting extra scenes which are not required ) • Waiting (periods of inactivity , e.g. waiting for makeup to be done) • Transport (unnecessary movement of materials, location changes ) • Extra Processing (rework and reprocessing, errors while shooting , AD’s not at work) • Inventory (excess inventory not directly required for current orders, extra lights , equipment which are not required on shooting day) • Motion (extra steps taken by crew due to inefficient layout, wrong camera positions) • Defects (retakes due to avoidable mistakes, filed issues)
  • 18. The Seven Forms of Waste • Overproduction : • Shooting extra scenes which are not required • Waiting : • people – makeup not done, artists not available on time, unnecessary breaks • Information – script not provides to stakeholders, weather information not considered • machinery – camera issues, battery problem, cable problem , display screen is not working , camera heated during day shoot, • Materials – lights not arrived, light setting taking time, study not done earlier • Transportation : • Unnecessary location changes • Break fast, lunch , tea arranged away from location • Artists demands pick-up – drop
  • 19. The Seven Forms of Waste • In appropriate processing: • No separate assistant assigned for junior artists, public control, field clearance, main artists practice • Director is not managing the crew • Sound related issues while shooting , no proper cue sheet maintained, no proper claps given, Actors look into the camera immediately after scene ends (before cut) • Unnecessary Inventory: • Excessive lights , camera accessories ordered • Excessive storage equipment • Inappropriate planning
  • 20. The Seven Forms of Waste • Motion : • people or equipment moving or walking more than is required to perform the shooting • Location changes not planned properly (same location scenes to be shoot sequentially ) • Facilities are not near to the shooting location • Defects : • Frequent errors in paper work, • More retakes • Retakes due to sound related issues • Camera framing issues
  • 21. Checklist for Producer • Is idea/story saleable? • Is decision analysis review done with story? (DAR attached in next screen) • Is my director is good at management? • Is my screen play writer is experienced ? • Is screen play writing checklist review done after screenplay? • Is my executive producer (EP) is experienced? • What are past producers/directors comments for my EP? (contact them) • Does my all key crew members aware about the budget? • Are cost cutting measures followed while writing screen play? • Is camera selection method followed?
  • 22. Checklist for Screen play writer • Is this scene adding any value to the story ? • Can I write this scene without changing the location? • Can I use visuals instead of dialogs ? • How much time will it require to complete the shoot of the scene? • What is the exact time of the scene (Day / Night and Time) • Can I merge connecting scenes ?
  • 23. Checklist for EP • Is my production plan reviewed ? • Am I taken care of half shift for the shoot day? • What would be the wake-up call , is it realistic for the crew involved in the scene? • Am I contacted with weather department , analyzed day light timings ? • Is legal advisor given clearance for location? • Location permissions are ready ? • Does any other events planned (e.g. any festival, marriage ) near the location on shooting day? • Is mock shoot done for the day (shoot across the table) ? • Do I have required authorities to connect with crew members? • Do I have all important contacts printed ? • Have I checked all artists shooting patterns and planned accordingly ?
  • 24. Findings/Comments • Location changes and Camera selection are important factors which affect the budget of the film • Camera selection should be done by producer and director (Red, ARRY Alexa, DSLR (Canon, Sony) , Black magic 4K) • Camera should selected as per need of the script • Screen play writer is key member in cost and effort cutting • While taking creative liberty he should think to avoid location changes • He should see how scene connects with each other without changing locations • Experience of executive producer is important • Check EP’s history and train him if he is lacking in experience (Audition of EP) • Training sessions should be arrange for all key crew members before the production starts , it may include entire film making awareness)
  • 25. Findings/Comments • Legal advisor must review the script and dialogs to avoid the issues at the time of production • Director must be aware of various artists associations and how to handle the crew • Director must take review of shooting every 2 hours on shooting day. • Director should check if half shift is required , if yes then utilize the full hours of half shift • If schedule is completed early plan the next day and utilize the day for reviewing entire footage • There should not be multi-tasking at the time of shoot • Each department should have their roles and responsibilities clear
  • 26. Conclusion • Even though film making is creative process we need to understand the investors money is involved in it • While taking creative liberty for best user experience “waste” can be eliminated from the process • By simply following certain review steps cost overrun can be controlled • Director of the movie must be a good manager
  • 27. Usage Short film .. Dand The Penalty Estimated Cost – Approx. 3.2 Lacs Actual Cost – 2.5 Lacs (22% saving) Cost Cutting Areas • Location Selection • Waste Elimination • Use of new media (VFX) • Maximum utilization of resources • Using checklists for review
  • 28. Is this scene adding any value to the story ? Checked 6 Scenes can be eliminated , saves 2 locations Can I write this scene without changing the location? Checked - Garrage shot can be mearge if sequence chang Can I use visuals instead of dialogs ? Checked - Car Inside scenes changed How much time will it require to complete the shoot of the scene? Checked for all What is the exact time of the scene (Day / Night and Time) Mentioed Can I merge connecting scenes ? Checked - sequence changes done This scene has been eliminated since not adding much value to the story , Saved location cost, efforts cost Use of Screen Play check list Screen Play Check list sample VFX used for accident shot – saved vehicle damage cost
  • 29. Conclusion • Even though film making is creative process we need to understand the investors money is involved in it • While taking creative liberty for best user experience “waste” can be eliminated from the process • By simply following certain review steps cost overrun can be controlled • Director of the movie must be a good manager
  • 30. References • Film making process – CANAL+ • Lean and Six Sigma Frame work Thanks • Devendra Shinde,Rajneesh Kalawant - Vedarth Creations • Pravin Tarade – Club11
  • 31. Thank You
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