A Project Management approach for the development of a contingency plan for a nuclear-powered vessel: A case-based approach

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This paper provides the underpinning and the basic principles and instructions regarding projects for the development of contingency plans for nuclear-powered vessels, in accordance with the fundamentals of PMBOK. The goal is to present a particular
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  International Scientific Conference eRA  –  11 ISSN-1791-1133 1 A Project Management approach for the development of a contingency plan for a nuclear-powered vessel: A case-based approach V. Sourtzi 1 , A. K. Lazaris 2 , P.H. Yannakopoulos 3   1 Business College of Athens, Shipping Department 95, Poseidonos Blvd & 1, Fivis Str. GR-166 74 Glyfada, Greece Tel: +30 210 898 6086, Fax: +30 210 894 3604, E-mail: vsourtzi@bca.edu.gr   2 Business College of Athens, Business Department 4, Dimitressa Str. GR-115 28 Athens, Greece Tel: +30 210 7253783, Fax: +30 210 210 725 1563, E-mail: alazaris@bca.edu.gr   3 Piraeus University of Applied Sciences, Computer Systems Engineering Department P.Ralli and Thivon 250 GR-12244 Aigaleo, E-mail: pyian@teipir.gr    Abstract This paper provides the underpinning and the basic principles and instructions regarding projects for the development of contingency plans for nuclear-powered vessels, in accordance with the fundamentals of PMBOK. The goal is to present a particular case’s  template that can be used as a framework for any similar project. The advantage of this work is that the provided template is customizable, regardless the extent of any similar project that refers to the development of a contingency plan for nuclear-powered vessels, taking into account all the technicalities related to nuclear technology. Keywords: contingency plan, nuclear-powered vessel, project charter, project scope statement, WBS. 1. Introduction This paper deals with the nuclear-powered vessels and more precisely with all the relevant actions that should be made in order to develop and implement an accurate contingency plan. Such a subject is considered to be an area that needs to be deeply examined as the marine nuclear propulsion becomes more and more popular and there has been no structured managerial approach for the project of developing and implementing a contingency plan. In order to be able to introduce as well as to properly structure the above mentioned contingency plan, an actual case study will be presented. In addition to that, project management’s main tools (such as project charter form, project scope statement, work breakdown structure, critical path etc.) will be analyzed so that any guidelines needed for the development of relevant future projects to be also given.  International Scientific Conference eRA  –  11 ISSN-1791-1133 2 More accurately, this document’s objective is to provide all necessary principles so that the safety and the proper and immediate management of the emergency situations that might arise are succeeded. This would be presented through several chapters, which introduce the main parts of the project charter form and the project scope statement. Furthermore, the WBS as well as the dependencies of the tasks through which they correlate and interact are also stated. 2. Project Charter Form 2.1 Project Charter Form for Alpha Shipping Group In this chapter, the Project Charter form is provided regarding a case s   tudy concerning the Alpha Shipping Group. At this point, we have to state that it is of crucial importance, the information provided to be specific and substantive, as the development of the project in accordance to the Project charter Form will proceed to the next phase in which the Project Manager and the project team will obtain formal approval by the Company, Alpha Shipping Group concerning the proposed project. 2.2. Initiation  Alpha Shipping Group: Development and implementation of a contingency plan in a commercial nuclear powered vessel. Start date: 01/06/2016 Date of delivery: 05/08/2016 (according to baseline plan) Project Manager: Sourtzi V 1 . Project Owner: Alpha Shipping Group 2.3 Synopsis    As marine nuclear propulsion is becoming more popular, the shipping company “Alpha Shipping Group” decided to invest into the building of 5 commercia l nuclear powered vessels. The most important part in the operation of a nuclear powered vessel is development and the implementation of the safety measures on board. The objective is to ensure safety, to avoid radiation exposures or loss of life and to prevent damage to the environment. The scope of this project is to set proactive and reactive measures in case of an accident, the outcome will be a devised contingency plan in order to prepare the company (Head Office and crew onboard) to respond properly and immediately to a potential risk and its catastrophic impact. 1   The real names have not been used for privacy reasons.  International Scientific Conference eRA  –  11 ISSN-1791-1133 3 The afore mentioned contingency plan will be delivered after 47 days from the starting date of its preparation and will be revised from the Company’s Operation & Technical Department in case that an emergency may arise. The budget of this project will cover:   The preparation of this contingency plan by conducting a research to this specific field    The training of the company’s operators and crew.     The recruitment and selection of nuclear engineering professionals (ashore and on board). The cost of this project is 150,000$ The additional cost (salary & insurance cost) regarding the employment of nuclear engineering professionals will be included to the annual budget of the Crew Department and Operations & Technical Department. More details will be given in the Project Scope Statement. 2.4 Purpose / Business Needs  Although, nuclear powered ships are built with a sufficiently high standard of safety, the most important part is to provide a well-documented contingency plan which states all precautions and measures. Its aim is to prepare crew on board for an effective response to any emergency at sea. First of all,   the benefit of this contingency plan is to improve quality control through Total Quality Management (TQM) approach. Secondly, this contingency plan will minimize the loss and will ensure that there is no unreasonable radiation or other nuclear hazards to any resource on board, to crew, and to environment after the occurred accident. More analytically:   The main aim of this plan is the preparation of response actions, in the event of any emergency situation in order to avoid panic on board and ashore. The crew and the ashore operators should respond adequately to the specific needs without waiting for instructions and/or guidelines.   This contingency plan will provide all reactive measures must be taken place in case of release of radioactivity into the compartments around the reactor and on board the vessel.   It will set out all the necessary steps that must be followed if a shipboard personnel will be exposed to more than 5 rems per year (5 rem is the maximum permissible radiation dose per year to “radiation workers”)     All potential risks including those which are not apparent will be incorporated in this new contingency plan, thus the safety and environmental protection awareness will be improved.   The most important part of this plan is the analysis of accidents and failures which caused by the temporary unavailability of essential machinery and systems and by hazardous situations (near misses). The objective of this contingency plan in conjunction with the training of the shipboard personnel is to establish new enhanced safety standards, that as an effect, promote a new safety culture for nuclear vessels.  International Scientific Conference eRA  –  11 ISSN-1791-1133 4 2.5   Product Description and Deliverables   In this section a table is provided, which contains all phases of the project, the duration of each phase, the date of start and end of each phase and all the steps should be achieved after the completion of each phase.     Phase No1 Title: Initiation Phase Duration 2 days Start: 01/06/2016 End: 03/06/2016  Achievements:   Feasibility Study of the    Compatibility with Company’s culture   Deliverables:   Project Charter Form & Start of Planning Phase Phase No 2 Title: Analysis of the existing contingency plan Duration: 1 week Start: 03/06/2016 End: 10/06/2016  Achievements: Study of the existing contingency plan & evaluation of previous reports of accidents, failures, non-conformities and near misses. Possible corrective actions. Deliverables: Analysis Report Phase No 3 Title: Design of a new contingency plan for nuclear powered vessels Duration: 2 weeks Start: 10/06/2016 End: 24/06/2016  Achievements: Development of a new contingency plan, which will cover the requirements regarding the nuclear powered vessels and maintain the existing procedures. Deliverables:   Completed framework of new contingency plan  Phase No 4 Title: New contingency plan Duration 2 weeks Start: 24/06/2016 End: 08/07/2016  Achievements: Issuance of an operating manual, which will provide guidance for an effective response in case of an emergency.   Production of a manual regarding planning, preparedness and training Reporting procedures (when to report, how to report, whom to contact, what to report)   Compliance with the requirements of ISM Code & SOLAS  International Scientific Conference eRA  –  11 ISSN-1791-1133 5 Deliverables: New Contingency plan and its manuals Phase no 5 Title: Training & Safety Training and Drills Duration: 3 weeks Start: 08/07/2016 End: 29/07/2016  Achievements: Familiarization of employees with new requirements. Training of the ashore employees (Operations, Technical & Crew Departments) & Safety Training and Drills of crew members Deliverables: Implementation of new Contingency plan Phase No 6 Title: Delivery of the project Duration: 1 week Start: 29/07/2016 End: 05/08/2016  Achievements:   Improved safety culture   Complete contingency plan Management and adequate response to a potential risk Deliverables:   Complete and Implemented Contingency plan 2.6 Project Management   Project Charter   Scope Statement   Waterfall model structure   Scheduling: 1. Starting date, 2. Date of delivery, 3. Roles and responsibilities   Budget estimation and Costs: 1. Fixed Costs 2. Variable Costs 3. Baseline Costs 4. Actual Cost   Resources   Major milestones and important deadlines   Training issues   Risk Management Plan
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